Military Personnel In-Processing

CNIC HQ Building

In-processing requirements apply to all CNIC Headquarters (HQ) personnel working in the Washington, D.C. area or at remote HQ sites. For military, this includes Reserve personnel and Individual Augmentees. Check-in activities at CNIC HQ are organized into three phases and include pre-arrival and on-site requirements.

Links to required training, forms, and other check-in documents appear at appropriate points throughout these guidelines. Forms and documents are also available in the Forms-Documents Library

Many forms require personally identifiable information (PII) and therefore cannot be e-mailed or faxed to in-processing points of contact. Instead, print out and complete the forms prior to arrival, and bring them with you when you check in on site.

If you need assistance during check-in, contact your NCode Sponsor or Executive Assistant. You may also call the HQ Check-In/Out Coordinator at (202) 433-6888.

Regular military personnel, Individual Augmentees, and Reserve military on orders exceeding 60 days should begin check-in by clicking on Phase 1 Check-In Requirements, below or at left. Reservists on orders of 60 days or less should follow the guidelines for an abbreviated check-in set out below. 


Check-In for Military Reserve Personnel on Orders of 60 Days or Less

Print out the Military Reservist (60 Days or Less) Check-In form to use as a checklist as you proceed. Return the completed checklist to the HQ Check-In/Out Coordinator.

Pre-Arrival - Required

Information Assurance Training:  Information Assurance (IA) awareness training is now mandated for all users of Department of Defense (DOD) information systems. This requirement applies to Department of Navy (DON) personnel who have or will require access to DOD or DON computers.

Information Assurance training must be taken annually, no later than September 1 each year, as a condition of being granted and retaining access to DOD and DON computer systems. The IA training course, DOD Information Assurance Awareness, is available on the Defense Information Systems Agency (DISA) website, as well as through Navy Knowledge Online (NKO) and CNIC’s Total Workforce Management Services (TWMS) system. You will need a Common Access Card (CAC) to use NKO or TWMS. 

Validation of IA training completion is required in order for personnel in-processing to proceed.

    Requirement                                            Your Action
 1   Information
 Assurance (IA)
 Training

First:  Complete IA Training

   · VIA NKO (CAC required):  http://www.nko.navy.mil/

   · VIA TWMS (CAC required):
     https://twms.nmci.navy.mil/selfservice/online_training/

   · VIA DISA (CAC required):
     http://iase.disa.mil/eta/iaav10/index.htm

Second:  Notify N-Code Executive Assistant (EA) of completion

  • If you took IA training via NKO or DISA, fax or e-mail completion certificate to EA
      
  • If you took IA training through TWMS, inform EA, who will notify N64 to view your completion certificate in TWMS

   
System Authorization Access Request (SAAR)

All newly arriving or transferring military personnel are required to submit OPNAV 5239/14, System Authorization Access Request-Navy (SAAR-N), in order to obtain DON e-mail accounts and gain access to the CNIC Gateway. 

OPNAV 5239/14 Rev 9/2011 provides an electronic format that can be filled out on screen, digitally signed, and forwarded via e-mail. This form replaces OPNAV 5239/14 Rev 7/2008, which is now obsolete. Your CAC generates a valid digital signature for the SAAR-N if you complete the form on any CAC-enabled computer. Other digital signatures are not accepted on this form.

 

    Requirement                                            Your Action
 2     SAAR-N
  (OPNAV
  5239.14
  Rev 9/2011)

Note:  JavaScript must be enabled to fill out the SAAR-N properly.

First:  Complete preliminary section

  • TYPE OF REQUEST – Select “Initial”
      
  • DATE – Enter date you are completing form
       
  • SYSTEM NAME – Enter “NMCI”
        
  • LOCATION – Enter name of your CNIC HQ location, i.e., Washington Navy Yard, Anacostia, or remote HQ site

Second:  Complete Part I

  • Enter required information in Blocks 1-9
       
  • If you have taken Information Assurance training, complete Block 10; if not, follow guidelines under check-in requirement #1 above before proceeding with the SAAR-N form.

Third:  Complete User Agreement section of Part II

  • Read User Agreement (Block 22)
       
  • Type your name in Block 23
       
  • If you are using a CAC-enabled computer, click in Block 24, click SIGN in the digital signature box, then enter date in Block 25
       
  • If you are not using a CAC-enabled computer, you must sign a hard copy of the SAAR-N when you check in with HQ Security on site

Fourth:  Click gray E-MAIL SUBMIT tab and e-mail form to CNIC HQ Supervisor OR print out SAAR-N and bring to on-site check-in.

 

Military Personnel (MILPERS)

In-processing military personnel must complete certain forms required by PSD Washington. 

    Requirement                                            Your Action
 3   MILPERS Travel Claims 
 & PSD Forms

First:  Read PSD Gain Package cover sheet, then print out required forms from PSD Gain Package

Second:  Complete forms and bring to on-site check-in for submittal to CNIC MILSPERS representative

Security Requirements

Security requirements include several activities that can be initiated prior to arrival but must be completed on site. CNIC personnel who will work at remote HQ sites must check in with the local CNIC HQ Security POCs.

        Requirement          

Your Action

4

Security Forms & Briefing

Complete security requirements in 4a-4c below                    

4a

Security Check-In & Request for Access

Print out, fill in personal information, and bring form to on-site check-in for supervisor’s signature and HQ Security sign-off

4b

Classified Information Non-Disclosure Agreement (NDA)

Print out form and bring when you report to HQ Security, for witnessed signature

4c

DOD Security Awareness Indoctrination Briefing

First:  Read DOD Initial Security Awareness Indoctrination at https://www.cnatra.navy.mil/docs/INITIAL_SECURITY_BRIEFING.pdf

Second:  Print out and sign certificate of completion for on-site submittal to HQ Security


On-Site - Required

Operational Support Officer

 

Requirement

Your Action

 5  

 Operational 
 Support Officer
 (OSO)                      

Check in with the CNIC HQ OSO for Welcome Aboard (contact information on Reverse Check-In Sheet                                                                                                                    
If your rank if 06 or higher, OSO will arrange a meeting with the HQ Chief of Staff


N Code Signatures

 

Requirement

Your Action

 6 

N-Code Supervisor                  

First:  Obtain N-Code supervisor’s signature on Security Check-In and Request for Access form.                                                             

Second:  Verify that N-Code supervisor completed, digitally signed, and electronically forwarded SAAR-N form to HQ Security, OR have supervisor complete SAAR-N Part II  Blocks 11-21 on hard copy of form now.                                                                                                                   


HQ Security Sign-Offs

CNIC personnel working at remote HQ sites must check in with the local CNIC HQ Security POCs.

 

Requirement

Your Action

7

HQ Security Sign-Offs

Check in with HQ Security for required sign-offs and witnessed signature.

7a

SAAR-N (OPNAV 5239/14 Rev 9/2011)                  

If your supervisor completed and signed a hard copy of your SAAR-N, submit form now

If you did not digitally sign the SAAR-N you e-mail to your N-Code supervisor during pre-arrival activities, sign hard copy for HQ Security now

7b

Security Check-In & Request for Access

Submit completed form signed by your N-Code supervisor

7c

Classified Information Non-Disclosure Agreement (NDA)

Have your signature witnessed by HQ Security

7d

DOD Security Awareness indoctrination Briefing            

Submit signed certificate of completion                                                                                               


Total Workforce Management Services (TWMS)

Your N Code Executive Assistant (EA) will create a record from your completed TWMS military form. You must have an established TWMS record in order to complete daily muster and required training, and for access to CNIC's Gateway 2.0.

 

Requirement

Your Action

 8   

TWMS Record                         

Submit TWMS form to N-Code EA for record creation                                                                                                        


Military Orders and PSD Forms

The CNIC HQ Military Personnel (MILPERS) representative must stamp your orders once you are on site. If you did not complete the PSD Gain Package forms prior to arrival, you may obtain a Gain Package from the CNIC HQ MILPERS representative and complete them at this time.

 

Requirement

Your Action

9

 Military Orders & PSD 
 Forms

Get orders stamped and submit PSD forms                                                                                                            


Navy Family Accountability and Assessment System (NFAAS)

Navy Family Accountability and Assessment System (NFAAS) is the Navy's vehicle for managing and monitoring personnel and family member accountability during emergency situations. All Navy military personnel and Department of Navy civilians are required to update emergency contact information.

 

Requirement

Your Action

10

NFAAS

Access https://navyfamily.navy.mil/ to update personal and family member contact information

Contact NFAAS office for assistance if required

Note:  The NFAAS office is located in a secure building; if you plan to visit, call ahead for an escort                                                                                                          


On-Site - If Applicable

 

Requirement

Your Action

11

IF you will be driving to the Washington Navy Yard or Joint Base Anacostia-Bolling

First:  Read General Vehicle Information

Second:  Print out and complete Permanent Parking Permit/DOD Decal Application, then submit to Pass-ID Office along with auto registration and proof of insurance                                                                                                      

This completes CNIC HQ check-in requirements for Military Reserve personnel on orders of 60 days or less.

Welcome Aboard!

Please continue to Phase 1Pre-Arrival and On-Site

Return to Personnel Check In/Out Page

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