Eligibility and Application Process

Effective 25 Jun 2013 all Active Duty Accompanied Members must reside in on-base housing.

All incoming military families are involuntarily assigned to MFH meeting their eligibility requirements based on rank and family composition (sorry - I know we love them, but dogs are not considered to be part of the family composition for housing assignment purposes), without regard to location (Dragon Vale or Hario Village) or type of unit (garden-style apartment, townhouse, or tower unit).  Members declining involuntary assignment will no longer be eligible to receive a government funded courtesy move (moving from off-base to on-base) and Temporary Lodging Allowance (TLA) is forfeited in 30 days or on the availability date of the unit offered, whichever is later.  Furthermore, Member will not be eligible for Overseas Housing Allowance (OHA) and (Move In Housing Allowance (MIHA) entitlements.

Eligibility to Military Family Housing 

  • All military personnel completing an accompanied tour with bona fide family members are eligible for MFH.  Bona fide family members are those who have received  dependency status, command sponsorship approval, and will reside with the sponsor for nine consecutive months or more each year during the sponsor' s tour. 

  • All military personnel with newly acquired family members and/or non-command sponsored family members who will reside with their sponsor for nine consecutive months or more each year during the sponsor's tour may apply for MFH.  The control date will be the date when HSC receives the command sponsorship approval. 

  • Active duty single parent. An individual serving an accompanied tour who is unmarried, divorced, separated or widowed and is accompanied by bona-fide family members with command sponsorship who will reside with the sponsor for nine or more consecutive months each year during the sponsor’s tour is eligible for MFH.  Divorced or separated members must have legal and physical custody of bona-fide family members for at least nine consecutive months each year during the sponsor’s tour.  A single parent who requires a live-in childcare provider must submit a written request to HSC. 

  • Single, pregnant service member. Unmarried, pregnant service members may apply and be placed on the waiting list for MFH upon certification of pregnancy, but will not be assigned MFH prior to the birth of the child. The housing application control date will be the date the housing application and physician pregnancy certification are received. Offer of assignment to MFH will not be made until a birth certificate is received or a waiver granted by the HA to reside in MFH prior to birth has been received by the HSC. 

  • Department of Defense (DOD Civilians, Non-Appropriated Fund (NAF) employees, and Non-DOD Civilians (Red Cross, USO) with transportation Agreement may apply for assignment to MFH, but will primarily rely on surrounding civilian communities for housing support. 

  • All DOD appropriated fund civilian employees of the U.S. Forces (Article I of the Status of Forces Agreement) on transportation agreements, eligible for Living Quarters Allowance (LQA), and accompanied with bona fide family members with command sponsorship approval who will reside with the sponsor for nine consecutive months or more each year during the sponsor's tour, are eligible for MFH. Assignments to MFH will be terminated after five consecutive years, unless the ICO determines it is in the best interest of the government to extend occupancy. Such decisions will be documented and kept on file for a minimum of three years. 

  • Other civilian government employees and American Red Cross personnel in grade ARC 34 or higher and accompanied with bona fide family members with command sponsorship that will reside with the sponsor for nine consecutive months or more each year during the sponsor's tour, are eligible for MFH. 

  • Non-appropriated fund personnel accompanied with bona fide family members with command sponsorship approval who will reside with the sponsor for nine consecutive months or more each year during the sponsor's tour and on a transportation agreement are eligible for assignment to MFH. Assignments to MFH will be terminated after five consecutive years unless the ICO determines it is in the best interest of the government to extend occupancy. Such decisions will be documented and kept on file for a minimum of three years. The HSC will determine eligibility for MFH for non-appropriated fund personnel who are on transportation agreements based on equivalency in pay grade and equivalency certification from the employer's management authority. Non­ appropriated personnel shall pay the established rental and utility rates for MFH. 

  • DOD sponsored civilian personnel accompanied with bona fide family members who will reside with the sponsor for nine consecutive months or more each year during the sponsor/s tour and command sponsored may be provided MFH when surplus assets are available or under special priority situations as determined by HA. Assignments to MFH will be terminated after five consecutive years unless the ICO determines it is in the best interest of the government to extend occupancy. Such decisions will be documented and placed on file for a minimum of three years. 

Temporary Lodging Allowance (TLA)
TLA accrual begins the day the member reports to the new permanent duty station.  Paid TLA begins when member and family report to the new duty station.  Member must check-in to Housing Services Center to submit an application to be eligible for TLA after check-in to your new command.  TLA is normally granted to active duty members with command sponsored dependents and dual military couples.  The purpose of TLA is to help defray the cost of meals and lodging while member is seeking off-base housing.  TLA may be granted for 60 days.  TLA is a reimbursable entitlement and paid in 10 day increments. 

Temporary Quarters Subsistence Allowance (TQSA)

The primary guidelines for TQSA CFAS HSC will ensure economical management and compliance with applicable regulations and policies. DOD civilians under transportation agreement and entitled to TQSA will be managed in coordination with their servicing Human Resources Office (HRO) using the Department of State Standardized Regulations (DSSR)

When a valid offer for MFH is available to a family based on family composition, but unable to accept, the sponsor will be notified in writing and the TQSA entitlements will cease thirty (30) days after notification of MFH availability or unit move-in date, whichever is later. 

How To Apply For Base Housing:

Military Members
The following are the documents required:

  1. Housing application DD Form 1746 (Available at the bottom of this page)
  2. PCS Orders (all pages) 
  3. Family Entry Approval   or Command Sponsorship Approval
  4. Detaching Endorsement (L20/L01 Activity Loss from last Permanent Duty Station)
  5. Page 2 (Record of Emergency Data)
  6. Valid Power of Attorney for your spouse or representative if sponsor is absence
  7. Marriage Certificate (married after arrival member)
  8. Pregnancy Certificate (single pregnant member)
  9. Court Ordered Custody Agreement for your step children (if applicable)
  10. Pet Customs Forms and Record (if applicable)

Note: When you apply for MFH, we will collect these documents. Other supporting documents may be required on a case-by-case basis.

In order for you to retain your CONTROL DATE (C/D) which affects your waiting period, you must apply for MFH within 30 days of reporting to your new command in Sasebo.

If you are reporting from a Permanent Duty Station (PDS), your C/D will be established as the date you detached from that PDS.

If Sasebo is your first PDS, the reporting date to your command will be your C/D. Failure to apply for MFH within 30 days; your C/D will be the date of application and also will not be authorized for a government-funded local move.

DOD Civilians

The following are the documents required:

  1. Housing application DD Form 1746
  2. DoD Travel orders
  3. Transportation Agreement DD Form 1617
  4. SF-50
  5. Dependent Entry Approval or Command Sponsorship Approval if applicable
  6. Valid Power of Attorney for your spouse or representative if sponsor is absence

Note: When you apply for MFH, we will collect these documents. Other supporting documents may be required on a case-by-case basis.

In order for you to retain your CONTROL DATE which affects your waiting period, you must apply for MFH within 30 days of reporting to your new command in Sasebo.

Control date for civilian employees will be the effective date on SF-50 to your command in Sasebo. Failure to apply for MFH within 30 days, your control date will be the date of application and also will not be authorized for a government-funded local move.

Advance Application

If you would like to send your application form and required documents in advance, you are more than welcome to do so 30 days prior to your arrival.  We will hold your application and that will be activated on a waiting list AFTER you reported to your new command on board NAF Atsugi.  Your name will not go on a waiting list until after you have arrived, reported to your new command and completed the application process with counselor.

Control Date & Waiting List Placement

  • Member’s Control Date will be usually date detached from last PDS, activity loss departure date. 

  • Control date determines the position on a waiting list and waiting time period.

  • If member fail to apply for MFH within 30 days, his/her control date will be the actual date of application (walk-in date).  Member will start at the bottom of the waiting list and will not be authorized for a government funded local move from his/her off-base residence.

  • The waiting times are estimates and subject to change daily. 

Housing Offer & Assignment

There will be an initial waiting list based on your pay grade and bedroom eligibility.  Member will be offered the next available unit at the earliest move-in date unit.  House offer and assignment are based on member’s pay grade and family composition listed on his/her Dependent Entry Approval. 

Once member or spouses have been contacted and an offer of MFH has been made, member has 48 hours to accept or decline the offer.  Member and spouse should discuss housing options prior to any offer as many service members are deployed when an offer occurs.  If member or spouse do not respond within 48 hours after being contacted and made an offer, it will be considered an automatic declination of MFH.  This has the same effect as if member declined in writing.  A member either accepts and move-in or may decline the offer. 

All assignments to Military Family Housing are for the duration of the sponsor’s duty at the geographic location, Sasebo.  Any follow-on tours/extensions in Sasebo (sea or shore) are considered as in the same geographic location.   Relocation to another unit is not authorized unless there is an increase in bedroom entitlements (self-move) or promotion from enlisted to officer (funded move).

As offers could be made while the unit is in the Change-of-Occupancy Maintenance phase, the offered unit may not be available to viewed.  In that case a like unit may be available to be viewed.  If no units are available for viewing, member’s decision will have to be made based on available floor plans.

BAH/OHA stops on the Date of Assignment to Housing.

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