Hurricane Season is here, and living in a hurricane zone means there is a good possibility of having to evacuate. Given this, there are four Chief of Naval Operations (CNO) mandated items for all Department of the Navy (DoN) personnel: enrollment in the Defense Travel System (DTS) Web site, obtaining a Government Travel Charge Card (GTCC), updating your Navy Family Accountability & Assessment System (NFAAS) account, and updating your Total Workforce Management System (TWMS) self-service account.
Defense Travel System
Per NAVADMIN 315/08, DTS is the Department of Defense (DoD) mandated electronic order writing system when DoN personnel go on official Temporary Duty Travel (TDY) or if there is a need to evacuate due to a natural disaster. All military personnel must be enrolled in DTS, or they will not receive reimbursement after an evacuation until enrollment is completed and DTS orders are written. Military family members and DoN civilians and their family members will be issued separate evacuation orders by their sponsor's command using a different system than DTS. DTS travel advances and claims will be processed online, and all non-DTS advances and travel claims will be filed with the Jacksonville Travel Processing Center (TPC) by completing a paper travel voucher. The main advantages of DTS are quick advances for those who are ineligible for a GTCC, as well as quick payment of travel claims upon return of an evacuation, most times within two to three work days, vice two to three weeks with TPC. See your command/department DTS Representative to enroll today at www.defensetravel.osd.mil. The DTS Helpdesk can also be reached at 1-800-378-5406.
Government Travel Charge Card
Per NAVADMIN 316/08, all DoN personnel are also mandated to have a GTCC. GTCCs shall be used during all official TDYs and evacuations to pay for essential needs such as gas for vehicles, food, lodging, tolls, rental car (if needed), and even withdrawing cash advances; however the GTCC SHALL NOT be used for non-essential items such as gifts and entertainment. All card transactions are recorded, and any fraudulent use is punishable under the UCMJ. The process to obtain a GTCC can take one to three weeks, so contact your command GTCC Coordinator today.
Navy Family Accountability & Assessment System
NFAAS is used to account for all DoN personnel and their family members during and after a natural disaster. Updating NFAAS takes only a few minutes and can be accomplished at https://navyfamily.navy.mil. Log in using the sponsor's SSN and date of birth, then click on the "My Info" tab. All information contained within is pulled from the Defense Enrollment Eligibility Reporting System (DEERS) database. If your DEERS information is inaccurate, contact PSD.
Total Workforce Management System
Finally, all DoN military and civilian personnel must update their TWMS information as well. This is where family information is pulled from to draft evacuation orders for military and Navy civilian family members. Login to https://twms.nmci.navy.mil/selfservice/. In the left-hand column, click on "Personal/Recall Information."
Another concern for personnel is sufficient personal funds, so be sure you and your family are prepared now. Remember, it's not a question of "if" a hurricane will affect your area; it's a question of "when."